Install Toltec in Outlook

Please also see the official documentation of the Toltec connector.

After you have installed the Toltec connector, you need to activate it with a license key. To do that, you start Outlook, and in the menu you select "Help/About Toltec connector". Then you click on the button "Load a license key".

After your Toltec Connector is activated, you have to configure the connection to the kolab server. In order to do that, select in the menu "Tools/Options", and then you will see the tab "Toltec Connector". There you click on the "New" button, in order to link your personal folder with the kolab server.
Toltec Options

You need to create a new personal message store. Select your personal folders entry from the list, and click on the button "Next":
Create new personal message store

Now you need to enter the address/name of the kolab server, your user name which is your full email address as entered in the kolab configuration.
Make sure that TSL/SSL is ticked.
Properties of Toltec Message Store

If the configuration worked, you should get this window:
Configuration success

If it did not work, make sure the access rights to the /kolab/etc/kolab directory are correct.
See the thread on the kroupware mailing list for details.

You can manage the access rights of other people to your calendar, by right-clicking on the calendar name, and selecting "Properties" from the menu:
open calendar properties

You will get a window, select the "Toltec" tab:
Calendar Properties

Click on "Folder Sharing Options", to get to this window:
Access control

In this window, you can add other users with the email address which they are registered with to the kolab system.

The permissions have these meanings:

Lookup: the other person can see that your calendar exists, but cannot read the content.
Read: the other person can read your appointments
Set Seen Flag: the other person can mark your appointments as "read", so they don't look "new" any more. In my opinion, that only makes sense, when you yourself are using the calendar from 2 different machines.
Write: the other person can change the details of your appointments
Insert: The other person can create new appointments in your calendar.
Post: that applies to shared folders other than calendars.
Create: that applies to shared folders other than calendars.
Delete: the other user is allowed to delete appointments.

Unfortunately, there is no option to allow reading of normal appointments, but hiding details of private appointments.

After that is done, the user "john.doe@ict.om.org" should (after the first synchronisation of your personal folders) be able to see your calendar like this:
shared folder of other user

To manually synchronise the folders, click the

Button in the toolbar at the upper right of the Outlook window.
Or configure the properties of your folder so that it is updated whenever you want.

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